The Best Project Management Software of 2021

The Best Project Management Software

Last Updated on January 7, 2021 by Smarty Whiz

Have you ever led a team only to be overwhelmed with all the work? Do you struggle with delegating and monitoring tasks? If so, don’t worry, you’re not alone! In fact, project management software was created for people just like you.

Project management software assists project managers in meeting deadlines and managing task progress. Project management tools not only provide a singular dashboard to project managers but also automates many of their tasks by scheduling meetings and reporting deadlines.

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This type of software allows project managers to keep track of all phases of a project. This includes client requirements, time, budget, resources, project challenges, and any constraints. Despite the fact that a majority of high performing projects make use of project management tools, the utilization rate of project management tools remains considerably low at about 22%

There is a wide range of project management software to choose from, and each comes with its unique set of features. Whether you’re a small-scale company or a large multi-national, you’re bound to find something to suit your needs.

In this post, I reviewed 8 of the best project management tools based on their core features, pros, cons, and price. Here are my top picks for the best project management software currently available today. 

1. is a comprehensive project management software that customizes multiple workflows by providing a transparent platform for project managers and their teams. It is a powerful visualization software that creates interactive progress reports in bar charts and line trends. It comes with project templates that fulfill the requirements of various types of projects, ranging from mid-level timebound projects to extensive projects involving multiple teams and vendors.

Key Highlights

  • Supports different project systems, including department planning and daily task scheduling
  • Allows managers to assign tasks and monitor task progress with a project timeline view
  • Provides a variety of visualization tools and displays including a calendar view, progress bars, and geographical task allocation
  • Integrates different third-party tools including Dropbox, Excel, Slack, Trello, and Google Calendar to increase the overall efficiency of team members
  • Provides a user-friendly interface, with color display, integrated with core features such as weekly tasks, project boards, file sharing, and direct messages


  • Modern outlook and design
  • Customization options
  • Third-party application support
  • Project templates
  • Interactive visual dashboards
  • Free trial


  • Limited trial period
  • Complicated pricing plan

Pricing Project Management tool has 4 pricing plans;

  • Basic at $11 per user monthly
  • Standard at $14 per user monthly
  • Pro at $22 per user monthly
  • Enterprise with customized pricing

2.      Wrike 

Wrike is a collaborative project management tool, which provides flexibility and transparency to project team members. One of its unique selling points is that it is quick to set up and use with little or no training. If you need a work collaboration tool and are pressed for time, this is the software to go for. This project management software offers various plans for businesses, marketers, and enterprises with flexible pricing and adaptive features. While Wrike doesn’t have features such as an integrated chat, it is an intuitive platform with all the salient features necessary to view and manage project progress online.

Key Highlights

  • Supports features like report templates, task approval and categorization, salesforce integration, and time tracking
  • Provides user-friendly visual charts such as Gantt charts, tables, lists, and Kanban boards
  • Assists in sorting tasks into multiple workflow categories to mark tasks as incomplete, active, or completed
  • Manual logging of time required or spent on task to time track workflows
  • An in-built document editor allows teams to collaborate online by sharing task details via the cloud


  • Recurring task management
  • Multi-day deadline tracking
  • Cloud-based document sharing
  • Easy setup
  • Simple and neat interface
  • Free trial (up to 5 teams and unlimited collaborators)


  • Difficult to lodge task time
  • Expensive
  • No live chat


wrike project management software to manage projects

Wrike has 3 paid plans;

  • Professional at $9.80 per user per month (5, 10, 15 users)
  • Business at $24.80 per user per month (5 – 200 users)
  • Enterprise which is billed based on customization requirements (5 – unlimited)
Try Wrike: fast, easy, and efficient project collaboration software

3.      Hive 

This is a cloud-based project management platform that offers collaborative features such as task management, automation, chat, and file sharing. Hive allows project managers to assign multiple tasks and catalog them according to due date or tags. The cloud storage supports the decentralization of project-related files for easy sharing, access, and collaboration with internal and external teams.

Key Highlights

  • Kanban-style board that allows for easy tracking of project progress and deadlines. This also helps highlight both team productivity and improvement areas
  • Support different types of dashboards including personal as well as workspace progress reports
  • Provides flexibility in project planning by adjusting time, resources, and budget constraints accordingly
  • Systematizes repetitive tasks in an action template by automatically reassigning the task if required, thus saving manual effort 


  • Transparent cloud-based communication
  • Agile methodologies
  • Drag-and-drop features
  • Automation of tasks
  • Availability of project layouts
  • Monitoring of actionable items
  • Active customer support
  • Time and expense tracking
  • Free trial


  • Slow phone app
  • No search functions
  • No support for dependent task creation
  • Permanent file deletion


Hive project management software

Hive has 2 paid plans;

  • A $12 per user per month billing without add-ons
  • Enterprise plan (customized price) that includes all add-ons

Get started with Hive

4.      Miro 

Miro is an online interactive whiteboard platform. It is commonly used by teams working remotely or operating in far-flung areas to collaborate and brainstorm online. The whiteboard platform provides digital sticky notes and task cards to plan and manage workflow. It is interactive, and different team members can draw project flows and assign tasks to each other. They can use these features alongside live video conferences and chats.

Key Highlights

  • Provides infinite canvas with in-built templates and smart framework capability
  • The whiteboard comes with a toolkit to draw workflow, journey map, roadmap, planning, and retros
  • An easy collaboration of remote team members to enhance engagement and productivity
  • Embedded with team video, audio support, live chat, and comments
  • Centralized platform with flexible user permissions and whiteboard access


  • Content and document management
  • Brainstorming
  • Real-time editing and sharing
  • Discussion and task boards
  • Video conferencing
  • Designed for remote teams
  • Free plan for unlimited teams


  • No Calendar management
  • Task management tool is absent
  • No Contact administration


Miro project management for remote teams

Miro has 3 paid plans;

  • Team at $8 per month per user billed annually
  • Business at $16 per month per user billed annually
  • Enterprise with custom pricing

Get Started with Miro

5.      Ganttpro

This project management software simplifies workflows to improve inter-team communication and meet project completion deadlines. The main idea is to track the progress of multiple tasks using Gantt charts and to optimize project management workflow. Ganttpro has a simple pre-defined dashboard, displaying the progress of different teams and colleagues on a visual horizontal progress timeline.

Key Highlights

  • Presents individual and team progress side by side to help you understand the least-productive areas
  • Provides single platform access to all teams to track task changes and additions
  • Supports hassle-free automation and scheduling of task with interactive drag and drop functionality
  • Manages calendar by counting working days and automatically excluding holidays, weekends, and marked vacations


  • User-friendly interface
  • Kanban dashboards
  • Critical path indication
  • Customizable user permissions
  • History saving  
  • Free trial


  • Less support for integration
  • Absence of reporting tool
  • Unable to customize the dashboard 


Ganttpro project manager

Ganttpro has 2 paid plans;

  • Individual plan at $15 per user per month
  • Team at $6.50 per user per month

Get started with Ganttpro

Related: Best CRM Tools of 2020

6.      Productive

This is another excellent project management software that offers features such as time-tracking and CRM. Productive provides you with a centralized platform where you can manage ongoing tasks and communicate with colleagues easily. This project management tool was initially created for consultancy businesses but is useful for any kind of enterprise.

Key Highlights

  • Allows you to track the profitability of different projects in real-time and fix any potential issues as soon as they arise
  • Time tracking includes additional features such as time approval, time reports, desktop timers, and real-time time logs
  • Choice or bird, list, or calendar view to manage tasks
  • Offers a visual view of the sales pipeline, making it easier to understand at a glance


  • Complete sync in between desktop and mobile app
  • Personalization options
  • Easy to use interface
  • Financial reports are easy to read and understand
  • Free trial


  • Limited invoicing features
  • Cannot add notes on tasks
  • Only has an archive option


manage projects with ease using Productive

Productive has 3 paid plans;

  • Standard at $12.5 per user per month
  • Premium at $20 per user per month
  • Enterprise with custom pricing

Get started with Productive

7.      Backlog 

Backlog is a cloud-based project management software that makes project planning easy by broadcasting issues and resource constraints to all project stakeholders. As the name depicts, Backlog focusses on internal communication about task delegation and aims to address project challenges. This project management tool is extremely popular and is used by companies such as Amazon and Adobe.

Key Highlights

  • Offers an integrated platform that is equipped with features like file sharing and common threads
  • Integrated with Git and SVN to provide a developer interface that aligns project source code with task issues
  • Incorporated with Gantt charts for visualization of the day-to-day timeline and workflow
  • A one-stop solution to address issues, sub tasking, burndown charts, and bug tracking


  • 24/7 live customer support
  • Agile methodology
  • Collaboration tools
  • Customizable templates
  • Cost-effective
  • Free trial


  • Absence of portfolio management
  • No tracking of time and expense
  • No budget management


backlog project management services to manage projects

Backlog has 4 paid plans;

  • Starter at $35 per month for up to 30 users
  • Standard at $100 per month for unlimited users
  • Premium at $175 per month for unlimited users
  • Enterprise with customized pricing

Get Started with Backlog

8.      Paymo

Paymo provides a cloud-based project management solution for entrepreneurs and small to medium enterprises with remote teams. It not only allows project managers to track project progress, but provides multiple features such as resource scheduling, project accounting, invoicing, and time tracking.

Key Highlights

  • Allows you to create multiple projects simultaneously and assign tasks to different individuals in a single template
  • Monitors project progress in four different types of views: list, board, table, and Gantt chart
  • Comes with timesheets to monitor productivity on desktop and mobile apps with in-built timer and notifications
  • Allows for real-time task comments and gives you the ability to have discussions with co-workers


  • Time tracking functionality
  • Task management
  • A statistical view of task changes and progress
  • Allows you to share progress reports with clients
  • Uses past data to make automatic bookings


  • Complicated budget calculation
  • Absence of project list personalization


Paymo has 2 paid plans;

  • Small office at $8.95 per user per month
  • Business at $14.25 per user per month

Get started with Paymo

It is my hope that you are able to choose the best project management software for your business after going through this review. The benefits Project management tools can offer to the simplification of your workflow processes cannot be overestimated.

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